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DepEdCSM.

La Union School Division Office

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Certification, Authentication, and Verification (CAV) of Basic Education Academic School Records

CAV of school records for former/current learners.

Office in Charge
Administrative Service Division -- Records Section
Total Fees
₱ 0.00
Free Service

Document Checklist

What you need

  • 1

    CAV Application Form

    Records Section

  • 2

    Birth Certificate - One (1) photocopy (for validation)

    PSA

  • 3

    Passport - One (1) photocopy (for validation)

    DFA

  • 4

    Latest passport-size picture - Two (2) pieces

    Client

  • 5

    Long Brown Envelope - One (1) piece

    Client

  • 6

    For Public/Private School Graduates: Diploma, Form 137/SF 10, Certificate of Graduation, School Transmittal Letter

    School attended

  • 7

    For Private School Secondary Graduates: Special Order of Graduation -- certified true copy

    Client

  • 8

    For Undergraduates: Form 137/SF 10, Certificate of Completion, School Transmittal Letter

    School attended

  • 9

    For ALS Completers/Passers: Certificate of Rating, ALS Learner's Permanent Record (AF-5), Diploma, Certification from SDO, SDO Transmittal Letter

    BEA/EPS-ALS, SDO

  • 10

    For PEPT Passers: Certificate of Rating, Certification from SDO, SDO Transmittal Letter

    BEA, SDO

  • 11

    Special Power of Attorney (SPA) -- if non-immediate family representative

    Law Office/Public Attorney's Office

  • 12

    Photocopy of requesting person's valid ID

    Client

  • 13

    Photocopy of authorized person's valid ID

    Authorized Representative

  • 14

    Authorization Letter (for immediate family or representative)

    Client

Process Flow Visualizer

Step-by-step timeline

1
Step 1
Client Action

Submit filled-out CAV Application Form and documents

Agency Action

Receive, check, review completeness, correctness, verify authenticity

Associated Fees

Free

Processing Time

1 hour

Person Responsible

4

2
Step 2
Client Action

Agency Action

Assign CAV number and prepare two copies of CAV certificates

Associated Fees

Free

Processing Time

15 minutes

Person Responsible

4

3
Step 3
Client Action

Agency Action

Present draft CAV to client for verification

Associated Fees

Free

Processing Time

10 minutes

Person Responsible

4

4
Step 4
Client Action

Verify accuracy of data encoded in CAV certificate

Agency Action

Attach picture, present to client for final verification; notify client of release

Associated Fees

Free

Processing Time

20 minutes

Person Responsible

4

5
Step 5
Client Action

Agency Action

Forward printed CAV to Records Officer for review and initial

Associated Fees

Free

Processing Time

5 minutes

Person Responsible

4

6
Step 6
Client Action

Agency Action

Review correctness, affix initial, forward to RD for signature

Associated Fees

Free

Processing Time

10 minutes

Person Responsible

4

7
Step 7
Client Action

Agency Action

Sign CAV, forward to Records for release

Associated Fees

Free

Processing Time

1 hour

Person Responsible

4

8
Step 8
Client Action

Agency Action

Stamp "released", dry seal signed CAV, prepare sealed envelope

Associated Fees

Free

Processing Time

10 minutes

Person Responsible

4

9
Step 9
Client Action

Agency Action

Seal envelope, affix signatures, paste DFA Authentication Section addresses

Associated Fees

Free

Processing Time

10 minutes

Person Responsible

4

10
Step 10
Client Action

Agency Action

Inform client document ready for release

Associated Fees

Free

Processing Time

5 minutes

Person Responsible

4

11
Step 11
Client Action

Claim completed CAV in sealed brown envelope

Agency Action

Request applicant to sign logbook, release envelope

Associated Fees

Free

Processing Time

5 minutes

Person Responsible

4