Handling of Cash Advances
Processing of cash advances for employees.
Document Checklist
What you need
-
1
Authority to Cash Advance (1 Original Copy)
Accounting Office
-
2
Certification of No Unliquidated CAs from Accountant (1 Original Copy)
Respective Office/Bureau/Service
Process Flow Visualizer
Step-by-step timeline
Request Authority to Cash Advance
Associated Fees
Free
Processing Time
10 minutes
Person Responsible
2
Forward request to Head of Office for approval
Associated Fees
Free
Processing Time
5 minutes
Person Responsible
2
Receive approved request, complete documentary requirements
Associated Fees
Free
Processing Time
10 minutes
Person Responsible
2
Prepare ORS/DV
Associated Fees
Free
Processing Time
10 minutes
Person Responsible
2
Forward ORS/DV to signatories
Associated Fees
Free
Processing Time
10 minutes
Person Responsible
2
Receive complete, accurate approved DV, ORS, ADA and supporting docs
Associated Fees
Free
Processing Time
10 minutes
Person Responsible
2
Prepare check/ACIC
Associated Fees
Free
Processing Time
10 minutes
Person Responsible
2
Review and sign check/ADA and ACIC
Associated Fees
Free
Processing Time
10 minutes
Person Responsible
2
Forward check and ACIC to Head of Office for signature
Associated Fees
Free
Processing Time
10 minutes
Person Responsible
2
Sign check/ADA and ACIC
Associated Fees
Free
Processing Time
2 days
Person Responsible
2
Cash Section receive signed check and ACIC
Associated Fees
Free
Processing Time
10 minutes
Person Responsible
2
Submit ACIC to bank/encode details to EMDS (online banking)
Associated Fees
Free
Processing Time
1 hour
Person Responsible
2
Encash for disbursement
Associated Fees
Free
Processing Time
1 hour
Person Responsible
2
Receive and sign payroll/disbursement voucher and OR/RER if applicable
Disburse cash to payees from approved activity design
Associated Fees
Free
Processing Time
10 minutes
Person Responsible
2
Segregate and prepare cash for each payee (payroll account)
Associated Fees
Free
Processing Time
1 hour
Person Responsible
2