Obligation of Expenditure (Incurrence of Obligation Charged to Approved Budget Allocation per GAARD and Other Budget Laws/Authority)
Obligation of expenditures before payment/contract.
Document Checklist
What you need
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1
For Purchase Order: Accomplished PO, Approved PR, Approved Supplemental PPMP/PPMP, other docs validated by accounting, AR/ATC or AC, Approved Memo
DepEd Asset Management/Requesting Office
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2
For Notice of Award (Bidding): Signed Contract
BAC Secretariat
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3
For Various Claims: ORS and Accomplished DV/Payroll, supporting documents, AR/ATC or AC, Approved Memo, other docs
Requesting Office/Unit
Process Flow Visualizer
Step-by-step timeline
Requesting unit will submit Obligation Request Status (ORS) with complete attachments
Receive and record documents
Associated Fees
Free
Processing Time
5 minutes
Person Responsible
14
Review and verify documents, identify fund source and allotment availability
Associated Fees
Free
Processing Time
30 minutes
Person Responsible
14
Assign ORS number, indicate fund source, Object of Expense Code
Associated Fees
Free
Processing Time
30 minutes
Person Responsible
14
Encode in Registry of Allotment (RAO) thru BMS
Associated Fees
Free
Processing Time
20 minutes
Person Responsible
14
Initial on processed ORS box B
Associated Fees
Free
Processing Time
1 minute
Person Responsible
14
Review and sign box B of ORS
Associated Fees
Free
Processing Time
10 minutes
Person Responsible
14
Forward to Accounting Section
Associated Fees
Free
Processing Time
2 minutes
Person Responsible
14